According to NYCEI regulations – therapists must document on their session notes anytime a child is absent, whether it’s due to illness, vacation, etc on the part of the child and/or the therapist.
Please be sure that you write on your session notes each date that you are scheduled to go in and document if you or the child missed the session. DO NOT have the parent or caregiver sign for any missed sessions. Just document the date that was missed and the reason.
Also, if you provide a makeup session, document which session is a makeup by writing “makeup” in the margin next to the session. If you’d like, you can also list the date that you are making up in the margin.
Please also note, if a child misses three consecutive sessions you MUST document it on a new form that gets completed and faxed to our office. We will forward the completed forms to the child’s Service Coordinator and file it in the child’s chart. Our office sent the form out via email - but feel free to call us if you ever need a copy! We'll also work on having the form posted to our website at www.cooperkidstherapy.com.
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